KindHOA
PayHOA alternative

PayHOA alternative — premium HOA software for self-managed boards

Quick answer

The right PayHOA alternative depends on why you are leaving: subscription price at your size, Formal Elections plus secretary packet/minutes in one portal, or accounting depth. KindHOA is HOA software for volunteer boards at Board Automation ($29/month flat, $300/year prepaid) with Good Neighbor lower on kindhoa.com/pricing. Formal Elections on Good Neighbor include turnout tracking and certified results — not proxy or quorum configuration in software (Meetings roll call and proxy logging: Board Automation, right now only some communities have it). Stay on PayHOA when native HOA general-ledger depth in one suite is the top job. Switch when tiered subscription cost or officer handoff matters more than in-product GL depth. Compare PayHOA bands at payhoa.com/pricing (checked 2026-10-09).

Use the pricing table for every PayHOA unit band, then the 100-home example ($99/month PayHOA vs $0 or $29/month KindHOA). Credit PayHOA on accounting, then decide whether flat software pricing or in-product GL depth wins for your treasurer.

Last updated October 9, 2026. By Joseph, Founder of KindHOA against PayHOA pricing, PayHOA on Capterra, PayHOA on G2 and KindHOA pricing.

Start KindHOAKindHOA pricingDues calculatorSavings calculatorMigration guidesvs DoorLoopBest self-managed softwareFree HOA softwareDues collection softwareRun without a managerBoard packet softwarevs HOA Express
No. 01— How does PayHOA pricing compare to KindHOA?

PayHOA publishes all-features-included tiers that scale by unit band, from $49/month on annual billing (0–25 units) through $249/month annual (401–500 units), then $0.55 per unit per month above 500 with a $275 monthly minimum (source: payhoa.com/pricing, checked 2026-10-09). KindHOA stays $0 on Good Neighbor or $29/month flat on Board Automation ($300/year prepaid). For a typical 100-home HOA, PayHOA's 51–100 band is $1,188/year versus $0, $348/year at $29/month, or $300/year prepaid on KindHOA, before payment processing.

Software subscription (0–25 units)

KindHOA
$0 or $29/mo flat
PayHOA
$49/mo annual ($588/yr) or $54/mo monthly

PayHOA bands from https://payhoa.com/pricing (2026-10-09)

Software subscription (26–50 units)

KindHOA
$0 or $29/mo flat
PayHOA
$59/mo annual ($708/yr) or $65/mo monthly

https://kindhoa.com/pricing

Software subscription (51–100 units)

KindHOA
$0 or $29/mo flat
PayHOA
$99/mo annual ($1,188/yr) or $109/mo monthly

Typical 100-home HOA band

Software subscription (101–150 units)

KindHOA
$0 or $29/mo flat
PayHOA
$129/mo annual ($1,548/yr) or $142/mo monthly

https://payhoa.com/pricing

Software subscription (151–200 units)

KindHOA
$0 or $29/mo flat
PayHOA
$169/mo annual ($2,028/yr) or $186/mo monthly

https://payhoa.com/pricing

Software subscription (201–300 units)

KindHOA
$0 or $29/mo flat
PayHOA
$199/mo annual ($2,388/yr) or $219/mo monthly

https://payhoa.com/pricing

Software subscription (301–400 units)

KindHOA
$0 or $29/mo flat
PayHOA
$229/mo annual ($2,748/yr) or $252/mo monthly

https://payhoa.com/pricing

Software subscription (401–500 units)

KindHOA
$0 or $29/mo flat
PayHOA
$249/mo annual ($2,988/yr) or $275/mo monthly

https://payhoa.com/pricing

Software subscription (500+ units)

KindHOA
$0 or $29/mo flat
PayHOA
$0.55/unit/mo ($275/mo minimum)

All PayHOA tiers include all features

Pricing scales with home count

KindHOA
No
PayHOA
Yes (tier bands)

Permanent free tier

KindHOA
Yes (Good Neighbor, $0 forever)
PayHOA
No permanent free plan (payhoa.com/pricing); trial length not listed

PayHOA: no credit card required to start (pricing page); KindHOA Good Neighbor is not a trial

Formal elections / voting

KindHOA
Yes (Good Neighbor)
PayHOA
not listed on payhoa.com/pricing

PayHOA lists Surveys on pricing page

Dues collection (online pay)

KindHOA
Yes
PayHOA
Yes

Processing fees apply on both

Native HOA accounting / GL depth

KindHOA
Finance hub (volunteer books)
PayHOA
Yes (chart of accounts, bank sync)

Stay on PayHOA when GL depth in-portal is the job

Community file storage

KindHOA
5 GB free / 25 GB paid
PayHOA
Unlimited (published)

KindHOA Extra Storage +25 GB/$5

AI CC&R document search

KindHOA
Yes
PayHOA
No

KindHOA Board Automation ($29/mo)

Receipt / record capture

KindHOA
yes (Board Automation, phone)
PayHOA
Not highlighted on pricing page

Snap a receipt or scan a record (1–10 pages). Make PDF turns pages into readable text. Desktop still uses Upload Document.

Mobile apps + push

KindHOA
Yes
PayHOA
Limited

KindHOA iOS, Android, web push

PayHOA subscription amounts are from payhoa.com/pricing; KindHOA amounts are from kindhoa.com/pricing (checked 2026-10-09). Yes/No cells use plain words. Payment processing fees apply on both platforms in addition to software subscription.

No. 02— PayHOA alternatives — small-HOA comparison

Prices and features below are from each vendor's public pricing page (checked 2026-10-09). KindHOA Formal Elections do not configure quorum rules or proxies in software — those stay in your documents, counsel, and (for roll call/proxies) the Meetings hub on Board Automation where enabled.

ProductPrice (small HOA)BillingSelf-managed fitDues / ACHElectionsPacket / minutes
KindHOA$29/mo flat Board Automation ($300/yr prepaid); Good Neighbor lower on kindhoa.com/pricingFlat — no unit-band software tiersBuilt for volunteer boards (not PM suites)Stripe Connect — card + ACH on Good NeighborFormal Elections on Good Neighbor — turnout tracking + inspector-certified results (no proxy/quorum rules in app)Packet library + minutes generator; Meetings hub (roll call/proxies) Board Automation — right now only some communities have it
PayHOA$49/mo billed yearly or $54/mo monthly (0–25 units); $59/mo yearly or $65/mo monthly (26–50 units)Tiered by unit count (monthly or ~10% higher monthly billing)Strong native HOA GL — common treasurer pickOnline payments — ACH $2.45; card 3.5% + $0.50 (payhoa.com/pricing)not listed on payhoa.com/pricing (Surveys listed)Report packets listed (payhoa.com/pricing)
HOA ExpressFree plan ≤50 households (hoa-express.com/pricing); Engage $21/mo billed yearly (≤25 hh calculator)Free / Inform / Engage by household bandWebsite-first — ops depth is lighterEngage — card + bank (U.S.) on Engage tier onlySurveys & polls on Engage tier (hoa-express.com/pricing)not listed on hoa-express.com/pricing
EasyHOA$49/mo (1–25 units) on easyhoa.com/pricingTiered by unit band ($49–$99/mo published)Bundled HOA suite with phone + websiteOnline payments included on paid tiers (easyhoa.com/pricing)Voting listed as included (easyhoa.com/pricing)not listed on easyhoa.com/pricing
RunHOA$399/yr flat unlimited units (runhoa.com/pricing)Flat annualSelf-managed boards wanting flat annual mathHOA dues/payments listed (runhoa.com/pricing)E-Voting listed (runhoa.com/pricing)Documents incl. minutes listed (runhoa.com/pricing)
BuildiumEssential from $62/mo (buildium.com/pricing); HOA/community associations by quoteProperty-management plans — call for HOA pricingProperty-management suite — HOA/community pricing by quoteePay / resident portal on PM plans (buildium.com/pricing)not listed on buildium.com/pricingnot listed on buildium.com/pricing
BoardStackpricing not publishedby quote (boardstack.app/pricing)Finance / fund-control depthnot listed — pricing not publishednot listed — pricing not publishednot listed — pricing not published
No. 03— 7 PayHOA alternatives for volunteer boards

KindHOA is listed first because this page compares PayHOA to self-managed board software. None of these is automatically best at every job; match price, elections, and accounting depth to your board. neighborPOP, HOAfy, and HOA Start are omitted here — pricing was not published on their sites at last check (2026-10-09).

  1. KindHOA

    Published price: Board Automation $29/mo ($300/yr prepaid, 60-day trial, no card); Good Neighbor with Formal Elections, dues, ARC, and up to 10 active violations — see kindhoa.com/pricing (checked 2026-10-09).

    Best for: Switch when flat pricing plus Formal Elections, board packet/minutes workflow, and dues in one owner portal beat PayHOA’s tiered subscription — honest trade: less native HOA GL depth.

  2. PayHOA

    Published price: $49/mo yearly (0–25 units) or $59/mo yearly (26–50 units); monthly billing higher (payhoa.com/pricing, checked 2026-10-09).

    Best for: Stay when the treasurer and CPA already live in PayHOA’s chart of accounts.

  3. HOA Express

    Published price: Free website ≤50 households; Engage from $21/mo billed yearly at ≤25 hh (hoa-express.com/pricing, checked 2026-10-09).

    Best for: Website-first communities adding Engage later for payments.

  4. EasyHOA

    Published price: $49–$99/mo by unit band (easyhoa.com/pricing, checked 2026-10-09).

    Best for: Bundled phone + website + HOA ops when tiered pricing fits.

  5. RunHOA

    Published price: $399/yr flat unlimited units (runhoa.com/pricing, checked 2026-10-09).

    Best for: Flat annual pricing with accounting and e-voting.

  6. ManageCasa

    Published price: Base $45/mo billed yearly (1–25 units) on managecasa.com/pricing (checked 2026-10-09).

    Best for: HOA-first software with demo-led onboarding.

  7. BoardStack

    Published price: pricing not published (boardstack.app/pricing, checked 2026-10-09).

    Best for: Reserve/operating fund separation — confirm pricing with vendor.

No. 04— Why volunteer boards leave PayHOA

Why volunteer boards leave PayHOA (without smearing the books)

PayHOA earns its reputation on HOA-native accounting. Boards that still leave usually cite three operational reasons, not “accounting is broken”:

  • Subscription scales with home count. PayHOA published bands rise as you grow (payhoa.com/pricing, checked 2026-10-09). KindHOA stays $0 forever on Good Neighbor or $29/month flat ($300/year prepaid) with no per-unit software fee.
  • Officer handoff. Rotating officers want dues, ARC, maintenance, and Formal Elections in the same login, not a second spreadsheet trail. See HOA treasurer software and secretary packet workflow in HOA board packet software.
  • Flat published price for a board motion. Presidents need a subscription line item that does not re-tier when the neighborhood adds homes. Stay on PayHOA when native HOA general-ledger depth in one suite is the single vote that matters.

Honest rule: if your CPA lives in PayHOA's chart of accounts and the board is fine with tiered software cost, keep PayHOA. Switch when flat pricing plus elections/ARC/dues in one owner portal is the job.

No. 05— Honest assessment

Where PayHOA excels

  • Purpose-built HOA accounting with chart of accounts, bank sync, and a long Capterra/G2 review history (see Capterra LegFi/PayHOA listing and G2 PayHOA reviews).
  • All features included at every tier — PayHOA states “All features included to your plan” on its pricing page.
  • Violations, maintenance, voting, and homeowner portal in one established product.

Where KindHOA fits self-managed boards

KindHOA fits boards that want $0 subscription software for core operations (including formal elections and First-Class/Certified print-and-mail pay per letter on Good Neighbor, from $3.99) or a flat $29/month paid tier that does not increase when the neighborhood grows — plus native mobile apps, AI document search, AI mail drafts, and 8% postage off on Board Automation.

No. 06— What does a 100-home HOA pay over a year?

PayHOA (100 homes, annual): the 51–100 unit band is $99/month ($109/month if billed monthly) per payhoa.com/pricing : $1,188/year in software subscription before payment processing.

KindHOA (100 homes): $0/month on Good Neighbor or $29/month flat on Board Automation ($348/year if paid monthly, or $300/year prepaid). That is $840/yearless subscription than PayHOA's $99/month band before payment processing. Model the delta with the software savings calculator and dues math in the budget estimator.

"All features included to your plan" — PayHOA pricing. That accounting depth is real; KindHOA's edge is $0 forever or flat $29/month without re-tiering as homes are added. Third-party review history: Capterra (LegFi/PayHOA) and G2 PayHOA reviews.
No. 07— When is KindHOA the better PayHOA alternative?

Choose PayHOA when…

  • You want deeper native HOA accounting, bank sync, and bookkeeping add-ons in one vendor stack.
  • Unlimited document storage and all features at every paid tier matter more than flat pricing.
  • You are comfortable with subscription tiers that rise as the community grows.

Choose KindHOA when…

  • You want a permanent free tier (Good Neighbor) or flat $29/month that never re-tiers by door count.
  • Formal elections, ARC, and mobile push should be HOA-native from day one.
  • You are comparing other HOA-native options too — see DoorLoop and best self-managed HOA software.
No. 08— What you give up / keep

PayHOA strengths you may miss

  • Deeper native chart of accounts, bank sync, and bookkeeping add-ons
  • Unlimited published document storage on paid tiers
  • All features unlocked at every paid size band (no feature gating)
  • Mature violation + accounting pairing many treasurers already know

What KindHOA keeps / adds

  • Permanent $0 Good Neighbor or flat $29 — no re-tier at 51 / 151 homes
  • Formal Elections + ARC + dues in one polished resident experience
  • Native iOS/Android + ~15-minute self-serve signup
  • Finance hub for volunteer books; CPA/bookkeeper still for year-end depth
No. 09— Board decision packet

Copy these into your agenda packet. Score vendors in the meeting, record the motion, then send one calm owner note — not three Facebook threads.

Scorecard (1–5 each)

  1. Published annual software cost at our unit count (PayHOA band vs KindHOA $0/$348) (1–5)
  2. We need CPA-depth GL in-product more than flat pricing (score PayHOA higher if yes)
  3. Formal Elections + mobile UX for residents (1–5)
  4. Export path is clear: roster, ledgers, docs, open tickets (1–5)
  5. Board will complete a 14-day dual-run before cutover (1–5)

Sample motion

Motion: That the Association transition from PayHOA to KindHOA, beginning on Good Neighbor ($0) or Board Automation ($29/month flat), that the Treasurer export roster and ledgers from PayHOA by [DATE], and that owner go-live occur after one parallel billing cycle.

Owner announcement (edit brackets)

Subject: Portal change — same dues, new login

Neighbors,

The board is moving our community portal from PayHOA to KindHOA on [DATE]. Your assessment amount and rules are unchanged.

1. Watch for an invite to [PORTAL URL]
2. Pay assessments in the new portal (set autopay if you use it)
3. Use the portal for maintenance and architectural requests

Questions: [board@yourhoa.org]

— The Board of Directors

Switch sequence

  1. Export CSV roster + ledger balances + governing PDFs from PayHOA.
  2. Create KindHOA; import units; recreate open balances before announcing.
  3. Invite officers only; run one test invoice and one ARC.
  4. Send owner email; keep PayHOA read-only for one cycle if needed; then cancel.
No. 10— Common questions

What is the best PayHOA alternative for a self-managed volunteer board?

A strong PayHOA alternative for volunteer boards is KindHOA (kindhoa.com): Board Automation at $29/month flat ($300/year prepaid, 60-day trial) or Good Neighbor lower on kindhoa.com/pricing, with Formal Elections on Good Neighbor (turnout tracking and inspector-certified results — not proxy or quorum rules in the app) and no per-unit software fee. Choose PayHOA when native HOA general-ledger depth in one suite matters more than flat pricing.

How does PayHOA pricing compare to KindHOA at 100 homes?

PayHOA’s 51–100 unit band is $99/month on annual billing ($1,188/year) per payhoa.com/pricing. KindHOA stays $0/month on Good Neighbor or $29/month flat on Board Automation ($348/year if paid monthly, or $300/year prepaid). That is $840/year less in software subscription than PayHOA’s $99/month band before payment processing on either platform.

Is PayHOA the same as LegFi?

Yes. PayHOA was formerly LegFi. Capterra still lists the product under the LegFi URL (capterra.com/p/146693/LegFi-com/), and older reviews may say LegFi — same company and product. If your board packet says LegFi, you are already looking at PayHOA.

How do I migrate from PayHOA to KindHOA?

Export owner roster (names, emails, unit/lot IDs), open ledger balances, governing PDFs, and open ARC/violation cases from PayHOA. Stand up KindHOA on Good Neighbor ($0), import units, recreate open balances, run one test invoice and one ARC, then invite owners after a 14-day officer dry run. Full checklist: kindhoa.com/migrate. Upgrade to Board Automation ($29/mo) when you need recurring invoices or late-fee automation.

Where does PayHOA beat KindHOA on accounting depth?

PayHOA ships deeper native HOA accounting: chart of accounts, bank sync, and a long review history for treasurer workflows that live inside the product. KindHOA covers volunteer books through a Finance hub and pairs well with a CPA for year-end. If your treasurer will not use external QuickBooks and wants general-ledger depth in the HOA portal, PayHOA is the honest pick. Feature lists live on payhoa.com/pricing; do not assume parity.

Can KindHOA scan HOA receipts and paper records?

Yes, on Board Automation from a phone (iOS, Android, or the KindHOA app). Snap a receipt from Finances to file it, add an expense, or both. Scan a record from Documents (up to 10 pages) and save as a picture or Make PDF (AI turns each page into readable text). You review before anything saves. Desktop boards keep using Upload Document. Details: kindhoa.com/features/mobile-capture.

Is KindHOA a good PayHOA alternative for volunteer boards?

Yes when flat software pricing ($0 forever or $29/mo) matters more than PayHOA's native HOA general-ledger depth, and when Formal Elections, ARC, dues, and secretary packet workflow should live in one owner portal. Stay on PayHOA when your treasurer and CPA already work inside PayHOA's chart of accounts; switching for subscription savings alone wastes a board meeting. Compare packet + minutes paths: kindhoa.com/solutions/hoa-board-packet-software and kindhoa.com/solutions/hoa-treasurer-software.

No. 98— Keep comparing

Premium HOA software decisions for volunteer boards: compare KindHOA against peers, then review published pricing and migration steps — quality and fit first, $0 forever or $29/mo flat second.

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